The Accommodation and Hospitality Act (laki majoitus- ja ravitsemistoiminnasta) requires hotels to maintain a passenger register. That is why we ask you to fill in a passenger notification upon your arrival at our hotel. A joint passenger notification may be prepared for travellers on a group trip. The passenger notifications are collected in a passenger register that is stored at the hotel.
On the passenger notification, you are asked for your full name and Finnish social security code or date of birth and citizenship, if you are not Finnish. You must also include in the notification full names and social security codes of any spouse and minor children accompanying you, or their dates of birth and address details. In addition, the passenger notification indicates the country from which you are arriving to Finland, the number of your travel document and your date of arrival and departure. The data provided with the passenger notification can be transferred to SOK’s travel and hospitality industry customer register, excluding the social security code which is only processed in the passenger register.
The passenger notifications and the information therein are stored for one year from the date of signing, after which time they are disposed of. However, data used for customer service and direct marketing purposes can be stored longer in SOK’s travel and hospitality industry customer register.
Passenger data may be disclosed to the authorities within the limits allowed and required by valid legislation, such as when answering the authorities’ requests for information.