Employees

We will only collect information about you that is necessary for your employment relationship. In addition to your contact details, we must have, for example, information about your bank account for salary payments. We will also ask you for the contact details of your emergency contact person so that we know whom to contact in case of an emergency involving you. During your employment, we will also obtain information about your health if, for example, you have to be absent from work due to an illness.

We have carefully defined the roles and people who can view employee data at different levels. You will also be able to view in the HR system the basic data of your S Group colleagues, such as their names, positions in the organisation and their employer companies. Naturally, your supervisor will have access to your data. The HR unit and payroll accounting also include people who have the right to view and process employees’ personal data due to their duties.

You can view your personal data directly from the HR system yourself. You can view personal data in other systems by contacting your employer company’s HR unit.

Please contact your supervisor if you are unable to update the incorrect information yourself in the HR system.

As an employer, we have the right to retain some of your data also after your employment has been terminated. For example, you have the right to request a reference for a period of ten years from the end of your employment; for us to be able to draw up a reference, we need to retain your data for a sufficiently long period of time.

In addition, we have the right to retain your personal data for as long as any employment-related matters could be subject to subsequent disputes based on law.